Regulations on the Activities of the Editorial Board
Regulations on the Activities of the Editorial Board of the Quarterly Thematic Journal Practical Oncology.
1.1. The Editorial Board is the supreme decision-making body governing all publishing activities of the journal.
1.2. The Editorial Board performs its activities by addressing issues that fall within the limits of its jurisdiction at the General Meetings (assemblies) of the Editorial Board.
1.3. The exclusive jurisdiction of the Editorial Board involves addressing the following issues:
- determining the general editorial policy of the Practical Oncology journal;
- adopting internal bylaws regulating the procedures for drafting and submitting manuscripts to the Editorial Board, reviewing and approving academic papers for publication, as well as issues regarding the ethical considerations of publishing research data in the Practical Oncology;
- making decisions pertaining to the inclusion of new members or exclusion of acting members from the Editorial Board;
- addressing relevant questions, proposals and complaints submitted for the Editorial Board review;
- making decisions pertaining to approvals or rejections for publication of submitted academic materials based on the results of the reviewing procedure.
1.4. The Editorial Board is composed of the Editor-in-Chief, Deputy Editor-in-Chief, Scientific Secretary, as well as other members of the Editorial Board.
1.5. The composition of the Editorial Board can vary depending upon the inclusion of new members or exclusion of acting members from the Editorial Board.
1.6. All decisions of the Editorial Board are taken by a simple majority vote.
2. SCOPE OF COMPETENCIES OF THE EDITOR-IN-CHIEF AND DEPUTY EDITOR-IN-CHIEF.
2.1. The Editor-in-Chief, or Deputy Editor-in-Chief in his absence, shall assure the overall management of all editorial operations, specifically:
- approve the editorial calendar for the forthcoming journal issues;
- appoint the Issue Managing Editor, selected from among the acting members of the Editorial Board, for each subject-specific issue;
- set the date for the upcoming Editorial Board meetings;
- draft and approve the agenda for the Editorial Board meetings;
- chair the Editorial Board meetings;
- submit nominations for the inclusion of new members and exclusion of acting members from the Editorial Board;
- submit the applications, proposals and complaints received for the review by the Editorial Board;
- submit the reviewed academic papers for approval or rejection for publication.
2.2. The Editor-in-Chief and the Deputy Editor-in-Chief are elected from among the members of the Editorial Board for a five-year term, with the right of subsequent re-election for the same term, with no limit to the number of terms.
2.3. The Editor-in-Chief, or Deputy Editor-in-Chief in his absence, shall act as an authorised representative of the journal in all and any state, business, and public organisations, with respect to the issues pertaining to the editorial activities undertaken by the Practical Oncology journal.
3. RESPONSIBILITIES AND COMPETENCIES OF THE SCIENTIFIC SECRETARY
3.1. The Scientific Secretary shall manage the document workflow for the editorial activities of the Editorial Board, specifically:
- take the Editorial Board meeting minutes;
- maintain records of and process all incoming and outgoing editorial correspondence;
- draft the workplans of the Editorial Board;
- carry out instructions of the Editor-in-Chief and the Deputy Editor-in-Chief concerning organisational and procedural matters that fall within the scope of the Editorial Board activities.
3.2. The Scientific Secretary shall be appointed by the Editor-in-Chief from among the members of the Editorial Board.
4. RESPONSIBILITIES OF THE ISSUE MANAGING EDITOR
4.1. The Issue Managing Editor shall be appointed by the Editor-in-Chief, or the Deputy Editor-in-Chief in his absence, to manage editorial activities regarding a specific journal issue.
4.2. The Issue Managing Editor shall compile and consolidate materials for review and subsequent publication.
4.3. The Issue Managing Editor shall be responsible for all confidentiality and ethical issues regarding the materials published in the journal issue entrusted to their charge.
4.4. The Issue Managing Editor submits anonymous academic papers to the reviewer and collects finalised reviews upon the completion of the reviewing procedure.
4.5. The Issue Managing Editor shall bear personal responsibility for all and any materials approved for publication.
4.6. The Issue Managing Editor submits the review results to the Editorial Board along with the manuscripts, to be approved or rejected by the Board.
4.7. Upon submission of academic papers for the Editorial Board consideration, the Issue Managing Editor has a right to express their personal views that may differ from the reviewer’s opinion. In such case, the Issue Managing Editor’s opinion should be stated in a written form, identifying the arguments for and against the contested views. The academic paper shall then be re-submitted for review to a different reviewer.
5. RIGHTS AND RESPONSIBILITIES OF THE EDITORIAL BOARD MEMBERS
5.1. New members are appointed upon recommendation of the Editor-in-Chief or the Deputy Editor-in-Chief at Editorial Board meetings, decisions being taken by a simple majority of vote.
5.2. Editorial Board members shall have equal rights and responsibilities.
5.3. Every Editorial Board member shall have a right to and be responsible for:
- participating, in person or remotely (through available means of communication), at regular Editorial Board meetings;
- complying with all internal bylaws pertaining to editorial activities, ethics and conflict of interests;
- voting at Editorial Board meetings concerning the issues on the agenda;
- promoting the journal among their peers and the academic community;
- retaining from refusal to act, in the absence of a reasonable excuse, in the capacity of and perform the responsibilities of the Issue Managing Editor upon orders of the Editor-in-Chief, or the Deputy Editor-in-Chief in his absence.
5.4. Editorial Board members shall have a right to hold concurrent memberships with other editorial boards and publishing houses.